1. Your personal data – what is it?
Personal data
relates to a living individual who can be identified from that data.
Identification can be by the information alone or in conjunction with any other
information in the Data Controller’s possession or likely to come into such
possession. The processing of personal data is governed by the General Data
Protection Regulation (the “GDPR”).
2. Who are we?
The Church
Meeting of Hillsborough Tabernacle Congregational Church is the Data
Controller (contact details below). This means it decides how your personal
data is processed and for what purposes.
3. How do we process your personal data?
The Church
Meeting of Hillsborough Tabernacle Congregational Church complies
with its obligations under the GDPR by keeping personal data up to date: by
storing and destroying it securely: by not collecting or retaining excessive
amounts of data; by protecting personal data from loss, misuse, unauthorised
access and disclosure and by ensuring that appropriate technical measures are
in place to protect personal data.
We
use your personal data for the following purposes:
1. To
enable us to provide a voluntary service for the benefit of the public in a particular
geographical area as specified.
2. To
administer membership records.
3. To
fundraise and promote the interests of the Charity.
4. To
manage our employees and volunteers.
5. To
maintain our own accounts and records (including the processing of Gift Aid
applications and administration of lettings of the premises).
6. To
inform you of news, events, activities and services running at Hillsborough Tabernacle
Congregational Church, including (for Church members) sending meeting agendas
and papers by email.
4. What is the legal basis for processing your
personal data?
· Explicit consent of the data subject so that we
can keep you informed about news, events, activities and services and process
your Gift Aid donations and keep you informed about Church events.
· Processing is necessary for carrying out
obligations under employment, social security or social protection law, or a
collective agreement.
· Processing is carried out by a not-for-profit
body with political, philosophical, religious or trade union provided:-
o
The processing relates only to members or former
members (or those who have regular contact with it in connection with those
purposes): and
o
There is no disclosure to a third party without
consent.
5. Sharing your personal data
Your personal
data will be treated as strictly confidential and will only be shared with
other members of the church in order to carry out a service to other church
members or for the purposes connected with the church. We will only share your
data with third parties outside of the church with your consent.
6. How long do we keep your personal data?
Personal data processed
for any purpose or purposes shall not be kept for longer that is necessary for
that purpose or purposes. In practice we:
·
Annually review the length of time we keep your
personal data;
· Consider the purpose or purposes we hold the
information for in deciding whether (and for how long) to retain it;
· Securely delete information that is no longer
needed for this purpose or these purposes; and update, archive or securely
delete information if it is out of date.
7. Your rights and your personal data
Unless subject
to an exemption under the GDPR, you have the following rights with respects to
your personal data:
·
The right to request a copy of your personal
data which the Church Meeting of Hillsborough Tabernacle Congregational Church holds
about you;
· The right to request that the Church Meeting of Hillsborough
Tabernacle Congregational Church corrects any personal data if it is found to be
inaccurate or out of date;
· The right to request your personal data is
erased where it is no longer necessary for the Church Meeting of Hillsborough
Tabernacle Congregational Church to
retain such data;
·
The right to withdraw your consent at any time;
·
The right to request that the data controller
provides the data subject with his / her personal data and where possible, to
transmit that data directly to another data controller, (known as the right to
data portability),
·
The right, where there is a dispute in relation
to the accuracy or processing of your personal data, to request a restriction
is placed on further processing;
·
The right to object to the processing of
personal data;
· The right to lodge a complaint with the
Information Commissioners Office (ICO).
8. Further Processing
If we wish to
use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide
you with a new notice explaining this new use prior to commencing the
processing and setting out the relevant purposes and processing conditions.
Where and wherever necessary, we will seek your prior consent to the new
processing.
9. Contact Details
To exercise all
relevant rights, queries or complaints please in the first instance contact the
Data Protection Officer, Keith Nockels, by post to the Church (Proctor Place,
Sheffield S6 4HF) or by email at keithnockels@gmail.com.
You can contact
the Information Commissioners Office on 0303 123 1113 or via the website www.ico.org.uk/global/contactus-us/email or at the Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.